COVID-19 impact on ASU SummerUp Camps

Following public health guidelines, we are carefully monitoring the ongoing situation. Like many of you, this uncertainty impacts our planning for summer camp sessions. We are dedicated to providing meaningful summer experiences for our campers but we are also realistic about many families’ ability to plan given the uncertainty. Our teams and partners are actively planning the transition of summer camps to virtual, remote sessions. We want to continue to offer interesting and valuable learning experiences to our campers.  FAQ page  |  Latest ASU updates  | 

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FAQ

Is there an age requirement for the summer program?

This SummerUP Camps are open to all students in upper middle school and high school (Students going into 8th grade to 12th grade in Fall of 2019 can attend). Every camp has different grade requirements – please refer to each camp.

What is the deadline to get into the SummerUP Camps?

There are no deadlines for SummerUP but each camp has a limit of campers. When the limit is reached, registration will close for that session. Campers should try to sign up as soon as possible in order to secure a slot in SummerUP 2019.

Can I pay a down payment or installments to secure a camp?

No, the camps must be paid in full at the time of registration.

What is the cancellation process?

  • Campers who withdraw from the program by January to May 2 will receive a full refund of the program fees, minus the enrollment deposit, which is nonrefundable.
  • Campers who withdraw after the deadline but more than two weeks before the program starts will have 50 percent of their program fees refunded.
  • No refund will be issued for campers who withdraw within two weeks of program’s start date.
  • Exceptions, for up to a 50 percent refund, will only be made if:
    • the camper is hospitalized during the duration of the program
    • the camper requires follow-up care from a recent hospitalization during the duration of the program
    • there is a death in the camper’s immediate family (i.e., parent, guardian, or sibling)
  • All other withdrawals, including campers who are dismissed from the program, will not receive a refund.
  • In addition, program fees are nontransferable and the application fee is nonrefundable under any circumstance. 

This ensures we have adequate time to open a slot up for those on our waiting list.

Does your program include an overnight option?

Yes. We offer both an overnight experience and a day camper model. The day camper hours are 8:45 AM to 7:00 PM. which includes lunch, dinner and some evening activities.

Will my child be able to come home during the weekends?

There is no weekend programming for the 4 day to 1-week SummerUP camps outside of the initial check-in day.

The AI4All is a 3-week camp that does include weekend programing. It is a requirement that all campers remain on campus throughout the entire program.

Does my child have to attend the entire session?

Campers are required to participate for the entire duration in order to gain the full experience of the program. Campers who are not available for any portion of the program should consider applying for a different camp in SummerUP or next year.

Can I call my child during the program?

Parents will be allowed to call their children during free time on their cell phones. However, campers must discern when they can and cannot receive calls on their cell phones. Cell phones being used at inappropriate times will be confiscated. We encourage parents to refrain from calling so that the camper can fully engage in the activities.

Are the rooms co-ed?

There are single gender floors and/or sections in the residence halls. Campers are not permitted to visit the floors and/or sections where they do not reside. Staff reside in the dorms mixed within all the campers. Campers and parents are able to make accommodation requests. SummerUP staff will work with individual camper to ensure their housing accommodations support their needs.

Campers requesting a Gender Inclusive Housing option must contact the SummerUP administrative office via email at summerup@asu.edu to speak with one of our staff about this request. The option for Gender Inclusive Housing is available at all SummerUP camps but must be received at least two weeks in advance to allow time to arrange proper housing.

Can my child choose his/her roommate?

Roommate assignments are made by SummerUP staff prior to the program start dates. All accommodation requests are considered during the roommate assignment process. Campers are encouraged to take the opportunity to befriend their new roommate; special requests for roommate assignments are considered but not guaranteed. 

Will my child be chaperoned?

Staff will be with the campers at all times during the program. They will walk the campers to their next activity/location and accompany them during free time. Campers will be asked to always be with staff/group and will not be alone with a staff member.

Are meals included?

For residential campers 3 meals a day and evening snacks are provided. Each camper is required to bring their own refillable water bottle. Day campers are provided lunch and dinner each day of camp.  

My child requires a special diet. Are special meal plans available?

Parents/guardians will be asked to list special diet requests. The program will work with the university dining to accommodate the camper’s dietary needs as best as possible. However, packing snacks that meet the camper’s dietary needs is recommended

Can I pay the summer program in payments?

No.

Will there be a parent/guardian orientation meeting to prepare for the program?

When acceptance notifications go out, campers and parents will receive information with the Program Orientation link to a live webinar. Orientation is not mandatory, but is highly recommended as it will allow campers and parents to learn additional details about the program. Once the webinar is complete a recording of it will be posted on the website. These will be done on:

  • General SummerUP Webinar: Wednesday, May 15, 2019 at 9:00AM Arizona time (MST).
  • AI4ALL Specific Webinar: Wednesday, May 15, 2019 at 10:00AM Arizona time (MST).

Financial Assistance - Scholarships

ASU Colleges and partners that support SummerUP are happy to be able to offer financial assistance to help campers who cannot afford to attend camps. There are a limited amount of scholarships and some are targeted for specific camps. Scholarships will be given in the form of partial or full program camp funding (camper is responsible for the $50 registration fee).

How do I apply for a scholarship?

We do have a very limited amount of scholarships available for each camp. The camp must meet a minimum number of registrations before scholarships will be awarded.

To apply for a SummerUp Scholarship please CLICK HERE.

Funding is limited. Each camp has up to one to two scholarships available.Applications will be reviewed the week of May 13, 2019.

 All applicants will be notified if they are awarded a scholarship within 7-10 days after the close date.

All decisions are at the discretion of the college awarding the scholarships.

In the event of recent financial hardship, campers have the option to provide additional information about their circumstance and need for financial assistance

Resident vs Day Camper: What's the Difference?

The academic schedule is designed to fill the majority of the day.  Most days this means that campers will have scheduled activities from 9AM to 7PM, with meal breaks at appropriate times.  

Residential campers will have activities scheduled until bed time at 10:00pm. If the camper wants to just ‘hang out’ after dinner they are welcome to do that, but it will be with the whole group. Campers are not permitted to return to their residential housing to hang out until all campers return for the night.

We offer a Day Camper option for local families who would prefer their children to live at home during the camps.  The academics remain unchanged for Day Campers as in essence we are offering you the same program without a dorm room and most evening social activities.

Resident option:

  • Housing in ASU University undergraduate camper dorms
    • These are the same dorms that ASU campers live in during the academic year.  During the summer college campers do not live in our dorm facilities as they are converted to "summer camp" housing for programs at ASU.
    • Dorm/room configuration are quad occupancy, all for roommates are either male or female.
  • Breakfast, lunch and dinner
  • Full academic schedule & evening programing
    • 9AM to 10PM or later for all camps
  • 24/7 schedule from arrival until departure
  • Arrival day - Sunday: check in on campus between 12PM and 1PM, followed by a campus tour, dinner, an opening camp administrative (camp life) meeting, and then opening academic meetings
  • Departure day - Friday: check out from camp after the final session on the last day at 2pm.

Day Camper option:

  • Lunch and dinner (plan to eat breakfast before arrival each morning)
  • Full academic schedule with no difference from the "Residential" option
    • 8:45 AM to 7 PM
  • Commuter hours:
    • Campers are asked to arrive by 8:45 AM and to stay until 7:00PM
    • Campers must sign in and out each day with our camp staff
    • Arrival day - Sunday: check in on campus between 12PM and 1PM, followed by a campus tour, dinner, an opening camp administrative (camp life) meeting, and then opening academic meetings. They will be done at 7:00 PM
    • Departure day - Friday: check out from camp after the final session parent/camper reception on the last day at 2pm on Fridays

What does Tuition cover?

Tuition for residential campers include room, board, bath and bed linens, tuition and a SummerUP camp t-shirt.  Residential campers have access to free laundry facilities (washer and dryer), however you must bring detergent.  Day Camper camper fees include tuition, lunch and dinner, a SummerUP camp t-shirt and some evening programing. 

What is not covered by tuition?

Costs do not include transportation to and from the program, spending money, or additional nights of lodging if necessary. (there is an ASU Bookstore on campus where some like to buy Spirit gear and a Starbucks)

This is my child's first time away from home. Is the camp environment safe?

During the time of our program, we will not be sharing our dorm space with college campers. Our camp staff will live in the dorms, as will one or two employees of ASU Conference Services who are present to make sure that the facilities are operating correctly. Getting into the dorm requires a key card which electronically controls access, and individual camper rooms are secured by key. (They are financially responsible for that key if it gets lost)

We separate our housing by gender--by dorm floor or hall when possible. We have set curfew times at which campers are required to be back in the dorm and a time at which campers are expected to be in their own rooms. Our staff are residential and live in the dorms along with the campers in clearly marked "staff" rooms, and every hall has multiple staff members in residence.  Our administrative staff have a night time rotation duty, and a member of our staff is reachable 24 hours a day, 7 days a week at the dorm office phone number in the event of a serious situation.

For both residential and day campers, classes are held in the academic classrooms. We ask that campers travel in groups of three or more and are escorted to and from classes by staff. A staff member will walk campers from the residential halls to meals and classes. We do expect that all campers will attend all listed classes and activities. If a camper is missing from a scheduled event, our office staff will be attempting to reach them once it is reported that they are not present.

Can I request a private, single occupancy room?

No, it is not possible to request a single occupancy room.

Do you offer transportation between the airport and ASU West Campus?

No, we do not offer airport transportation. We recommend using a public transportation option like SuperShuttle or Uber. Depending on the time of day it will vary in costs.

SuperShuttle

Pickup Location: Phoenix Sky Harbor Airport (PHX)

Drop Off Location: Arizona State University West Campus 4701 W Thunderbird Rd, Glendale, AZ, US 85306

Shared ride: $26 - $30

Non stop ride: $59 - $62 

My child does not meet the listed grade level requirements for a session, but they are very advanced.  May I enroll my child in a program for students in higher grade levels (middle school student in a high school program)?

Our entering grade level requirements are set by our larger department at ASU and we have no flexibility to grant exceptions, so no, you may not enroll a middle school student into a high school program.  We clearly list the grade level requirements for all of our programs on our schedule and program pages, and additionally during the camp enrollment process.

Are there ATMs on campus for students to withdraw spending money during camp?

​Yes, there is a credit union on campus with an ATM and an ATM in the student union.

Is there a dress code during camp?

The dress code during camp is casual--common attire on the ASU campus includes shorts, t-shirts and flip-flops, especially during the warm summer months. We request that students think about the clothing that they bring to camp to make sure that any articles of clothing wouldn't be a distraction from the learning environment.

Classrooms do get chilly so we suggest bringing a light sweater or jacket for instruction time and dorm rooms.

Who are your summer staff? How are they trained and are they background checked?

Our staff is comprised of individuals who love working with youth, attend Arizona State University and have a passion for learning. All staff must be at least 19 years of age, be enrolled in ASU and complete a Livescan fingerprint FBI background check.

All staff attend staff training prior to camper arrival. The staff are trained on child development, camp safety, behavior management, homesickness, engaging games, and emergency preparedness.

Will camp contact me in the event of an emergency?

Yes, we will contact you if…

  • Your camper is ill, with a fever over 100 degrees.
  • Your camper reports two times for the same complaint, including homesickness.
  • Your camper needs medical care i.e. has to be taken to the doctor or the hospital.
  • Your camper is unable to function within the SummerUP guidelines for living or unable to meet the essential camper functions.

Want to learn more?

Click on this link if you are attending 4 day to week long SummerUP Camps: File https://summerup.asu.eud/sites/default/files/summerup-c_1920x1080.mp4

Click on this link if you are attending AI4ALL 3 week SummerUP camp: File summerup_ai4all_webinar.mp4

File https://summerup.asu.edu/sites/default/files/ai4all-sum_1920x1080.mp4

  

File summerup_ai4all_webinar.mp4